Your inspection report, room by room, ready to print.
Move-in or move-out in the same layout, with what the law requires: meters, keys, a grid per room and the signatures. To fill in by hand, on the spot.
Inspection report
To fill in- Kind
- to fill in
- Home
- to write by hand
- Landlord
- to write by hand
- Tenant(s)
- to write by hand
- Rooms
- to fill in
A template to fill in, not advice for your situation. If you cannot agree, the inspection can be drawn up by a commissaire de justice.
The document is written in French, the language a judge would read it in if the deposit were disputed.
With Kivlo
The inspection, on the phone.
In the Kivlo mobile app, the move-in or move-out inspection goes room by room: each element rated, commented and photographed, the meters and the keys. You and your tenant sign on the phone, and the PDF report goes to both of you.
Rooms To fill in
The inspection report, in practice.
What it must contain
The kind of inspection, its date, the address of the home, the parties' names or company names and the landlord's home address or registered office, the agent if there is one, the individual water and energy meter readings, the keys and other means of access, then the parties' signatures.
For each room, a precise description of the floors, walls and ceilings, the equipment and the furniture. It can carry remarks or reservations, and be illustrated with pictures.
Move-in and move-out, the same layout
The two must compare: either one document with, for each room, a move-in column and a move-out column, or two documents laid out alike. This template takes the second option.
The move-out report adds the tenant's new address, the date of the move-in report and, where relevant, what changed in each room. It is written on paper or electronically, and each party gets theirs when it is signed.
Together, or by a court officer
The landlord, or their representative, and the tenant draw it up together, amicably. Done between them, it costs nothing. Done by a professional the landlord appoints, the tenant's share is capped.
If one does not come, refuses to do it or to sign it, the other can call a commissaire de justice. They warn both parties at least 7 days ahead by registered letter with acknowledgment of receipt, and their regulated fees are split in half.
Completing it, or doing without
The tenant may ask for the move-in report to be completed within the next 10 days, and during the first month of the heating season for the heating. With individual heating or hot water, or shared with individual metering, the index readings for each energy go in it.
Without a move-in report, the tenant is deemed to have received the home in good repair, unless the landlord refused to do one despite a formal notice. On moving out, wear due to age cannot be withheld from the deposit.
Sources: Law of 6 July 1989, art. 3-2 · Decree no. 2016-382 of 30 March 2016 · Service-Public: move-in inspection · Service-Public: move-out inspection
Rules checked on November 10, 2026. General information, not a substitute for personal advice.
The other questions that come up at this point
- During the leaseWhat share of the repair after wear and tear?What the tenant pays once normal wear is deducted.Compute the share
- During the leaseWhen must I return the deposit?The deadline and the late penalty.Compute the date
- During the leaseHow do I write the security deposit refund letter?Justified deductions, the sum refunded, the increase if needed.Write the letter
- During the leaseWhat notice to leave or take back a home?The notice length and its end date.Compute the notice
The inspection report: your questions.
Yes. It must be in writing, on paper or electronically. Print this template, fill it in together on the spot, initial every page and sign the last one.
One per party: when it is signed, the report is handed to the tenant and the landlord, in person or electronically. So print the template twice, or more when there are several tenants.
The report can no longer be done amicably. The landlord or the tenant then calls a commissaire de justice, who summons both parties at least 7 days ahead. Their fees are split in half.
Yes: within 10 days of the move-in report for any element of the home, and during the first month of the heating season for the heating. If the landlord refuses, the tenant can go to the departmental conciliation board.
That is allowed, with a move-in and a move-out column for each room. This template gives two documents laid out alike, which the law also allows: the grids compare line by line.
Nothing is sent: the PDF is made in your browser. Kivlo sees neither the names nor the addresses, and nothing is kept once the page is closed.